ML51- Are You Ready to Hire a Chief of Staff with Madeleine Maddy Niebauer

Madeleine Maddy Niebauer is the CEO and Founder of vChief, helping overwhelmed leaders, like you and I, get on top of our to-do list and spend more time where we can have the most impact.

She has more than 20 years of professional experience, including 8 years as a chief of staff, an MBA from Columbia Business School and a Bachelor’s Degree from Stanford University. Her company, vChief, or virtual chief of staff, supports leaders from all sectors and domains, who are looking for high-level strategic support on a part-time basis. Interesting.

And, knowing my background, you will love this. Maddy travelled with her family for 8 months internationally in Central and South America while running her company from the road. She discovered great tips for working remotely internationally, travel with family and “world-schooling” kids.

Maddy Niebauer

Episode Summary: Are You Ready to Hire a Chief of Staff with Maddy Madeleine Niebauer

  • World schooling for Maddy was just a couple hours a day of books and then using the world as a classroom
  • What is a chief of staff? It is different for every leader
    • The best chief of staff supports what their leader needs
    • The trusted advisor or right hand of the leader
    • Takes things off the plate of the leader
    • Planning for a board meeting
  • Chief of staff connects the dots, with a high-level view of the organization
    • It is not an executive assistant
    • Chief of staff is more high level and strategic
  • How to create demand for your services
    • Exposure- getting in front of people
    • What do they need- help them to understand.
  • By 2020, 10% of the job market will be Gen Z
  • Are we moving into a culture of outsourcing, virtual employees?
  • Some statistics say that the workforce will be 50% virtual or remote in the next 5 years
  • Leaders need to think about their priorities
    • Individual, not just corporate or organizational
    • What are the things I alone can do?
    • Keep the monkeys with your team, not with you
    • Take a hard look at what only you can do, and let others do what they can do- delegate
  • Delegation
    • Have office hours, and time for head’s down focused work
    • Expressly communicate with your team
    • Set time to focus and think- strategize – planning
  • Give your team the tools and training so they can do it themselves
    • In the beginning instruction, then coaching
  • A coach helps you prioritize, your strengths and weaknesses
    • A chief of staff is more technical, operational and strategic
  • Map out your time in advance
    • At the end of the week, a review of how you did
    • A moment to take that time
    • Planning daily is important
  • What are my big rocks for the day?
  • Thing about how you engage with email
    • You control your email, don’t let it control you
    • Set aside blocks to look at email and only touch it once
  • Be confident in yourself- you know where you need to focus
    • Confidence is a journey
  • We are all on a leadership journey- figuring it out through experience
  • Give yourself the freedom and permission to take the time to think strategically

Listen to the Audio

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Learning From Leaders: 

Current Book: Chief Of Staff: The Strategic Partner Who Will Revolutionize Your Organization by Tyler Parris

Homegoing: A novel by Yaa Gyasi

Best Movie Ever: Top Gun

Leadership Superpower: Authenticity

Motivational Mantra:

Leadership Trait to Pass to Next Generation: Confidence, especially in young women

Best Book Ever: The 4-Hour Workweek by Timothy Ferriss

Additional Items Mentioned

Special offer for the Modern leadership audience:

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Podcaster | Speaker | Leadership Mentor

Jake Carlson is a popular speaker, accountability partner, and host of the Modern Leadership podcast. Jake built his business while traveling with his family around the world. Follow him on Facebook, Twitter, Instagram or LinkedIn. Read more about him here.